Wedding FAQ
BEVERAGE ARRANGEMENTS
Q: Can I bring in my own food or beverage?
A: Complete catering and bar services are available at The Ingleside Hotel. Patrons or guests may not bring any food or beverage of any kind into the hotel with the exception of wedding cake from a licensed bakery.
Q: Is there a Bartender or Bar Set-Up Charge?
A: No, there is not a bartender or bar set-up charge should you choose one of our bar packages.
CHARGES
Q: What is the charge for cutting cake?
A: The Ingleside Hotel will cut and serve your wedding cake on China, as dessert at no charge to you.
Q: What ‘extra’ charges are there?
A: None. Tables, Skirting, Linens, China, Cake Cutting, Wait Staff, Bartenders, Dance Floor, and free parking available for your guests are all included in our service.
Q: What is the service charge and sales tax?
A: Current service charge is 22%, and sales tax is 5% and both are subject to change.
Q: Is there enough parking and what is the cost?
A: There is ample complimentary parking available.
Q: What does the rental fee for The Ingleside Gazebo ceremony include?
A: Includes white resin folding chairs placed theatre style with a center aisle, standing microphone & PA system. We can also provide tables with linen for unity ceremony programs, etc. and a weather back-up in case of inclement weather.
DECORATING
Q: Do you have colored linens for us to select from?
A: The Ingleside Hotel provides floor length in your choice of black, white or ivory for your wedding reception. Cloth napkins in your choice of color are also provided.
Q: When can we get into the banquet room to decorate?
A: You are guaranteed access to the room by 11AM the day of your wedding for your florist, band, or DJ to set up. Early access to the room can be added on for an additional fee and would be based on hotel availability.
Q: Who cleans up the room?
A: Anything you bring in must be removed from the banquet room that evening prior to departure and The Ingleside Hotel will take care of the rest.
Q: Are there any decorations which are not allowed?
A: You cannot attach decorations in any manner that will cause damage to the walls, door, or structure of any part of the building. Due to fire regulations, candles are not permitted unless the flame is enclosed (enclosed with a glass hurricane, etc.) Votive candles are allowed. We also do not allow cold spark machines or vinyl wraps on the dance floor.
Q: What is the length of our Head Table?
A: Your Head Table length varies depending upon the number of people in your bridal party.
Q: What is the size of your banquet tables for my guests?
A: The Ingleside Hotel uses 72” banquet round (10 people per table) dinner tables for guest seating except for in our Woodland room where we use 60” banquet round (8 people per table) dinner tables.
Q: Do you require table assignments?
A: If you choose buffet style dinner, we do not require table assignments or place cards. If you choose plated, do we require placecards with meal identifiers outlined. You will work with our wedding manager who will help The hotel can provide table numbers for each table at no additional charge.
FOOD ARRANGEMENTS
Q: When do we need to determine our menu selection and beverage arrangements?
A: Your menu tasting will occur about 6 months prior to your wedding. Our Wedding Manager will reach out to schedule a detail meeting 6-8 weeks prior to your wedding, and your food and beverage selections will need to be decided at that time.
Q: What time is dinner served?
A: Our Wedding Manager will work with you to create a timeline of your wedding weekend, including your rehearsal, rehearsal dinner, ceremony, and reception. Dinner can be served any time during the contracted hours of your reception space. Any late-night snacks must be served by 10pm. review the times on your wedding contract and work with you and your vendors to create a detailed timeline for any portions of your wedding day taking place within the hotel. This includes the Ceremony Rehearsal and Wedding Ceremony, Rehearsal Dinner, Cocktails, and Reception Dinner.
Q: Can we offer two entrée selections?
A: Yes! If you choose a plated meal, you are welcome to choose up to two entrée selections (and one vegetarian option) at no additional cost. Adding a third entrée selection adds an additional $2 per entrée to all meals. If you are looking for a buffet dinner, we have two-entrée and three-entrée buffet options. at no additional charge (same vegetable and starch selection needs to be served with both entrees). You do need to provide us with a guarantee of how many of each entrée 72 working hours prior to your event. We encourage you to provide your final count(s) a week in advance to allow more time for you to assign tables based on a final diagram reflecting your counts and to have more time to prepare your final payment which is due 72 hours before the event. You also need to provide identification at the event so wait staff knows who to serve which entrée to (If you are doing assigned seating, this can be done by simply writing beef or chicken on your attendees’ place card). If you decide to select three entrees, there is an additional $2 per person fee (plus service charge & sales tax).
Q: Can you accommodate vegetarian requests and special dietary needs?
A: Absolutely. Please advise us of any special dietary needs and requests; we are happy to accommodate.
Q: Do you offer children’s meals?
A: Yes. Our children’s menu is available for any guest between the ages of 3-12. Plated children’s meals are available whether you choose buffet or plated for dinner. Absolutely – to anyone under the age of 12. If you are ordering a buffet dinner, the children would select from the buffet, and the cost would be $4 less than the buffet price. If you are planning a sit-down dinner, we offer chicken tenders, tater tots and a fruit cup OR a hamburger, tater tots, and a fruit cup for $12.00+ per child (you must serve the same child entrée to all children).
Q: How many hors d’oeuvres are needed per person?
A: Our rule of thumb is 3-4 pieces per person per hour. Our Wedding Manager will help you decide on quantities during your detail meeting. Hors d’oeuvres vary depending on your budget and what type of effect you want to present to your guests. A good estimate is approximately 6 pieces per person. Keep in mind that all your guests may not be present for the full cocktail hour and that since prices vary, the amounts may vary as well. We suggest 4 to 5 items you like and then doing the math (we are happy to assist).
OTHER
Q: Can I have additional guests at my reception after dinner?
A: Yes. You will work with our Wedding Manager for maximum capacities for your reception space, as well as any food or beverage items for your additional guests. Our information list maximum capacities for dinner; however, once the reception begins, additional people may attend (please realize that there will not be seating for everyone).
Q: How late can my DJ or Band play?
A: Your DJ or Band can play as late as 12am. All teardown needs to be completed by 1am.
Q: Can we take photos at the gazebo?
A: Yes! If you would like a dedicated time for photos at the Gazebo, there is a rental fee. Otherwise, it is open to all guests of the hotel on a first come, first serve basis.
Q: Do you offer Guest Rooms blocks?
A: Yes we do! We block 5 rooms the night before and 10 rooms the night of your wedding at a discounted group rate. If/when those rooms are booked, additional rooms can be added on a case-by-case basis, based on hotel availability. We will provide you with a booking link so your guests can book their rooms online directly in your block.